Our priority is to focus our resources on our high-quality programs. We have created this Event Fundraising Toolkit to help you start planning your event.

It is the responsibility of the event organizers to create a budget and manage it accordingly for all expenses.

It is the responsibility of the event organizers to recruit, train and manage all volunteers.

Moorelands cannot solicit sponsors or provide sponsor/donor lists for third party events. It is the responsibility of the event organizer to request support from individuals or businesses to underwrite costs.

MOORELANDS will not be responsible for any damage or accidents to any persons or property; we will not assume any legal or financial liability caused before, during or after the event. Depending upon the nature of the third party event, the organizer may be required by MOORELANDS to submit proof of general liability insurance in the amount of $1,000,000 or such other amount which covers any damage or accidents to persons or property arising out of the third party event. In acquiring insurance for an event, it is the responsibility of the organizer to apply and obtain such documents in the name of the individual, organization or business coordinating the event. MOORELANDS will not sign any contracts with vendors or suppliers. It is advisable that you seek guidance and direction from your own insurance broker on this matter.

Yes, we will include it in our quarterly newsletter, and will post it on the events section of our website as well as Facebook and Twitter. Any additional promotion is up to the event organizers. All publicity for the proposed event must be approved by MOORELANDS prior to being printed and/or released, including: web content, press releases, and printed materials. Please forward all content for approval at minimum 10 days in advance of release to Maureen Lewis by phone at 416-466-9987 ext. 312 or by email at mlewis@moorelands.ca

Funds raised by an event should be made payable and turned into MOORELANDS no later than 14 days after the event. It is preferred that all funds raised are deposited into one account and a cumulative cheque is written to Moorelands Community Services. If MOORELANDS provided the event with a raffle license, the license and paperwork will need to be returned to the agency immediately following the event. Funds raised by the raffle can be included in the cumulative cheque, but the agency will need to know the specific amount raised by the raffle to ensure proper reporting to the Ontario Gaming and Liquor Commission. Cash funds must be turned in to the agency no later than 3 days after the event. Cash must be in a sealed envelope, counted, with a count sheet detailing the funds included. Please make cheques payable to:

Moorelands Community Services

501-250 Merton Street
Toronto, ON   M4V 1Z6
Attn: Maureen Lewis, Director of Development and Communications

Yes, please complete the appropriate checkbox on the Event Application Form, and the logo will be emailed to you.

MOORELANDS can provide print materials about our programs and services. We may also be able to provide banners, subject to availability. Please provide us with all requests for MOORELANDS materials a minimum of fifteen days prior to your event by email to Maureen Lewis by phone at 416-466-9987 ext. 312 or by email at mlewis@moorelands.ca

MOORELANDS will assist the event organizers with raffle licenses. Please see the detailed information in Fundraising Guidelines and Obtaining a Raffle License. Any additional licenses required such as liquor licenses, etc. are the responsibility of the event organizers. You must be able to provide proof of adequate licenses to MOORELANDS.

It is the responsibility of the event organizers to promote their own events.

It is the responsibility of the event organizer to solicit for prizes to support your event. We can provide a letter from MOORELANDS authenticating your event to support your solicitation efforts. If you require a letter from MOORELANDS authenticating your event, please email your request to Maureen Lewis by phone at 416-466-9987 ext. 312 or by email at mlewis@moorelands.ca

There are many ways to build your live and/or silent auction:

• Donated Items – Create an ask letter to send to various companies requesting items for your auction that is in support of MOORELANDS.
• Auction Houses – There are companies that build inventories of items for silent/live auctions, such as sports memorabilia, music collectables, etc. You are typically only required to pay for items that sell, and can return any items that don’t. Reminder: Set minimum bids for these items to ensure that you are selling them for more than you are paying for them.
• Purchased – You always have the option of purchasing items for the auction, however, the cost of these items are the responsibility of the organizers.